Frequently Asked Questions
The following provides some detailed information about the upcoming KWHLB season. Please review before registering your child. Additional FAQs for coaches can be found here.
Children and youth ages 4 through 19 from the Region of Waterloo are eligible to participate in the KW House League Program.
Our program is open to all individuals regardless of ethnicity, race, gender, religion, class, size, sexual identity, gender identity and ability.
For the 8U through 19U divisions, the season runs from early May through mid-July and includes approximately 20 games, including exhibition, regular season, tournament and playoff games. Every effort will be made to reschedule rain out games. Top performing teams play in a championship game in July. Baseball pants, jerseys, and hats are provided for each player and umpires officiate each game.
For the 7U (t-ball) program, the season runs from early May until the end of June.
For the 5U (Fundamentals) program, the season runs from mid-May until the end of June.
Additional details about each division can be found here.
Each player will need baseball cleats (non-metal) or running shoes, a baseball glove, a baseball bat, jock and a helmet with chin strap.
Used bats and other equipment will be sold on Opening Day at very reasonable costs. If you are needing financial support to purchase any equipment, please contact us at email@example.com.
For information on purchasing a proper fitting bat for your child, click here.
If your child is on a Select team, they are to register with KWHL baseball for their baseball season. Any additional rep fees for your team will be coordinated by the Select coaches.
All players need to be registered by March 1st in order to receive the early-bird registration rate. Registration fees by division can be found at player registration. Any cancellation after April 1st will result in a $50 administrative fee.
All players must be registered online via the player registration.
Families have the option to pay via credit card, e-transfer or cheque. E-transfer and cheque payments must be received within 1 week of registration to hold a spot within a division Only players registered and fully paid by April 1st will be rostered onto a team.
- For credit card payments, select the credit card option during registration.
- For e-transfer payments, select the "off-line" payment option during registration and immediately send e-transfer to firstname.lastname@example.org and include the players full name and division in the notes
- For cheque payments, select the "offline" payment option during registration, make cheques payable to KW House League Baseball and mail to or drop off at KWHLB, 26 Elm Street, Kitchener, ON.
There are a number of fee assistance programs available for families in need of support.
Waterloo Region Fee Assistance
KW House League Baseball has partnered with the Kitchener Sports Association (KSA) to ensure that all children residing in Waterloo region are able to participate in organized baseball. Please contact email@example.com for more information.
Individual and family fee assistance, either full or partial as applicable, may be also requested from the following organizations;
- Family & Children’s Services,
- Canadian Tire Jumpstart (select Apply at the top of the page)
If you are applying to one of these programs for fee assistance, please ensure to register and select "offline payment" and email firstname.lastname@example.org indicating that you have received or will receive fee assistance. Once fee assistance has been confirmed, the registration fee associated with your account will be adjusted.
All parents, guardians, spectators, coaches and players are required to follow the KWHLB Codes of Conduct.During player registration, parents agree to codes of conduct for their child to participate in the KWHLB program.
The season runs from early May to mid-July for 8U through 19U divisions and May - June for the 7U and Fundamentals program. Key dates for the Season can be found here.
Please contact email@example.com to inquire about volunteering with the house league program. Currently, we are seeking volunteer convenors, coaches and someone to support the league's website and communication plans.
Where possible, the league will attempt to fulfill any reciprocal friend/sibling requests made by a player after the player has registered and paid. To ensure team parity within divisions, same team requests will not be guaranteed. Under no circumstances will a three-way team request be granted, no exceptions.
A reciprocal friend/sibling request is when two players from the same division request each other to be on the same team. For example, Jimmy Smith requests John Robert AND John Robert requests Jimmy Smith.
In order for a same-team request to be considered:
-Each player MUST complete a same team request form (reciprocal) by April 1
-Each player must be registered in the same divisions and fully paid
-Only one same-team request is permitted per player
Players of coaches
Players of coaches (up to three coaches per team) will be placed on the same team and a same-team request form does not need to be completed. Coaches must complete a coach application to request to coach together and identify their children. Note: Players of coaches who are part of a coaching team of 3 cannot request additional same-team requests.
There are a number of ways that parents/guardians/grandparents can support their childs' volunteer coaches. These include the following:
- Follow the codes of conduct outlined in the handbook and avoid all aggressive/bullying behaviour towards coaches, players and umpires.
- Responsible for keeping track of pitch counts during games (10U divisions and over).
- Responsible for keeping score during games.
- Serving as a team trainer to support any player or spectator injuries (may include supporting the completing of Reporting Injury Form).
- Report any bullying/aggressive behaviour to the division convenor.
Please consider letting your coach know the ways that you can support them and the team throughout the season.
Any reported incidents of coaches, parents or spectators bullying or showing aggressive behaviour toward coaches, players or umpires (not following the codes of conduct) are reviewed by the KWHLB Committee who reviews all cases to determine if any disciplinary action is required. Disciplinary action may include a warning, or game(s), season or league suspensions.
Please visit our Sponsorship Information page to learn more about sponsoring a team.
To get players and families started with TeamSnap, check out TeamSnap's Kickoff Guide for Members and Fans.
It is important to our program to ensure as much equity in player ability across teams in each division.
In order to do this, new players to KW House League Baseball in 8U through 19U divisions are asked to participate in an evaluation (see Important Dates). These evaluations are to assess the players baseball skills.
If your child is registering for the 10U division, we are also asking this players to attend a pitching evaluation (whether they are new to the program or not).
You will have the option in registration to select the evaluation date that works best for your family.